POLICY AND RESOURCES COMMITTEE
18th June 2007

Committee Members present: Cllrs J Tucker (Chairman), Mrs B Brown (Vice Chairman), S Boakes ,
D Brown, B Garlick, D Keeley, C Block, Miss A Moloney

Council Members present: Cllr J Atkins Mrs S Hunter (Town Clerk)

Members of the Public Present: J Hayes, B Porter, Charles Willsher

1. Apologies for absence

Apologies for absence were received from Cllrs C King and L Withey.

2. Matters arising from the Minutes of the meeting held on 11 April 2007

2.1 Item 5 – The Vacuum cleaner and Polisher have been purchased.
Cllr Atkins requested we have ‘Audit Trail’ on the next agenda.

3. Open Forum

Mr Charles Willsher from KALC (change of name from KAPC), gave a short presentation to show what KALC have to offer Townand Parish Councils.

4. Declarations of Interest

There were no declarations of interest.

5. Financial Review April 2007 – May 2007

The Clerk gave the financial review.
Our Capital closing balance at the end of May 2007 is £67889.
Our General Reserve as at end of May 2007 is £83958
A bank reconciliation was passed to all councillors.
We will look at the street lighting we have left in detail at the next meeting, with a View to upgrading and handing over to highways in the future.

6. Requests for Donations

We have received a ‘Thank you’ from the Kenward Trust and the ‘Try Angle awards.
The Malling Playscheme has requested assistance for their project this year.
Recommendation
To give £100 to the Malling Playscheme under section 137.

7. Update of Standing Orders / Financial Regulations

Recommendations
To revert back to three working days for Meeting summons to be sent out.
Councillors who have e mail will receive their summons and minutes in this manner, And will send a reply to say they have received them. It will be the responsibility of the Cllr to inform the office if their e mail is not working.
Emergency expenditure decisions can be made without a meeting, as long as all Councillors are informed, by e mail or letter, with final decisions being made by the Chairman or Vice Chairman of the Council, or in their absence the relevant Committee chairman or vice chairman.
To accept the Standing Orders / Financial regulations to include the above amendments.

8. Joining of KALC

Recommendation to join KALC – proposed by Cllr D Keeley, seconded by Cllr Garlick.

9. Code of Conduct

All Councillors should have received their copy of the new code of conduct.
The clerk will liaise with TMBC for some training, sometime after the festival.
Any other items which the Chairman has decided are urgent owing to special circumstances.
The business plan will be discussed at a later date.

The Chairman moved that the press and public be excluded from the remainder of the meeting because of the confidential nature of the business to be transacted.